The set of challenges faced by the HR team is common irrespective of the organization they work in and this hampers their productivity. As a business owner, the focus should not be just on recruiting talent and retaining them, but also on the following:
- Keeping high productivity levels
- Ensuring accurate wage computations and timely payments
- For legal compliance, maintaining health and safety records
- Sort out employer and employee-related incidents in a data-driven manner
- Providing an initial point of contact for queries, concerns, and problems pertaining to employment
The HR system is formulated in such a manner that it can help you with these challenges as well as construct a meaningful and effective contribution towards the company and revenue growth. Let’s first examine the key features of HR software that ensure such a transformation.
Key features of HR software:
- HR software is a database of employee information that can be easily accessed.
- A payroll system that connects payroll data and employee data, streamlines payroll administration, tracks employee hours, schedules modification, and payroll-related reconciliations.
- Employee self-service wherein employees can view and make necessary changes to their personal information either from their cellphones or from their work desktops and individual laptops.
- An administration system that provides an explanation of policies, and attends to common questions of employees that are related to enrolment eligibility, benefits options, and other coverage-related inquiries.
- Features of the hiring and onboarding process include filtering applicants based on different criteria, streamlining the application process, and adding necessary details to employee files after the vacancies have been filled.
Now, let’s elaborate on how these features will be beneficial for your business:
1. HR software saves your time:
Routine tasks are digitalized and made easy with HR Software. For example, when an employee requests a day off with the push of a button, the same can be easily edited by the managers within seconds.
A business owner can expect a reduction of 20-25% of the time used for administration tasks when they adopt self-service. With the use of HR software, you need not spend time answering questions from employees that can be easily accessed by them.
Rather than investing time in sorting through digital files answering questions such as “How many leaves do I have left”, or “Can I get a copy of the last 3 months’ paycheck”, you may devote your time to strategic HR tasks in aligning your staff with long term corporate objectives.
The approximate time spent by small businesses on payroll is 10 hours. Salary and tax computations are automated by HR software thereby saving time and money on processing data, cutting down on errors and other administrative tasks.
2. Improves productivity:
HR software is known as the productivity booster of an organization. In the insanely competitive workplace of today, it is needed for employees to invest time in productive tasks and not on repetitive tasks.
Businesses of all sizes and sectors are utilizing automation on such tasks that focus on generating revenues. HR software is one such way adopted by organizations for digital transformation. It can increase the productivity of your entire workforce in the following ways:
- Increasing the speed of HR activities
- Establishing a central area of contact or portal so that managers and employees can have prompt access to information, action, and decision-making
- Enabling employees to handle their personal data
- Enabling employees to access information through mobile browsers when they are on the move
- Streamlining performance management by encouraging managers to track targets and actions, making necessary changes addressing developmental needs whenever arise, and escalating the number of casual check-ins.
3. Demolish siloes:
Human resources is a highly specialized function wherein sensitive information is handled. Hence it is easy to develop a silo mentality on the part of the HR staff.
The policies and practices of HR affect all other departments and so siloes are not desirable as non-sensitive information cannot be accessed by managers or employees.
This problem is solved with the presence of a single platform where data is managed online. For example, the team leaders can take quick decisions based on company policy by maintaining a clear and updated view of employee data.
Cloud HR Software also creates transparency by demolishing siloes. The efficiency and productivity of team leads can be enhanced when functions such as chat, reminders, and document sharing become a part of the software.
4. Accurate data:
Whether the data is accurate or not, is an important matter for HR personnel. Data privacy rules such as the General Data Protection Regulation (GDPR) along with the increasing frequency of conflicts in the workplace have made the proper management of files even more important.
It is an administrative burden to keep updating records that can be easily managed by HR software. For instance, employees can update their personal data by themselves.
With just the press of a button, all HR software solutions allow a business to maintain an employee database and access existing data virtually. Personal records of employees, performance reviews, employment contracts, and other data are easier to manage and safer to store in a digital database than in physical files.
Holding onto such data by the HR personnel will prove beneficial in the long run when any terminated employee brings a claim against your company.
5. Optimized resources:
Digitizing paper documents can be done with the help of HR software. HR software is a logical choice when your organization wants to reduce the consumption of paper and balance the use of physical and digital receipts of statements.
It also eliminates the need for making photocopies of documents, archiving paper records, and making space for storing files. HR software is available for use on all devices ensuring data can be accessed at any time just with an internet connection.
With its simple setup and user-friendly design, every user can take full advantage of the features and tools.
6. Help with compliance laws:
Complying with compliance laws is yet another benefit provided by HR software. As a business owner, it must be known to you that compliance laws are essential and they can vary from one country to another.
Even though compliance laws are intricate and dynamic, they play a pivotal role in ensuring that companies uphold the rights of their employees, consumers, and the community.
Compliance laws go beyond what is legal or what is illegal; compliance rules involve being accountable for the financial and ethical management of your company by morally righteous actions such as offering benefits like maternity leave etc. which many countries still lack in today’s time.
7. Improvement in strategy implementation:
Implementing your strategy is yet another benefit of the usage of HR systems. It will enable you to assess the effectiveness of your plan, make necessary improvements, and implement it more skillfully.
By giving managers access to performance and productivity data, HR systems can guide managers in making well-informed decisions regarding the distribution of resources within the workforce.
To conclude, HR software serves many purposes that help businesses in focusing on primary goals. When choosing HR software, you must know that the software will be used by everyone in your organization and not just HR professionals. It should fit into your company’s culture and have an easy-to-use interface.
DynaPay Human Resources & Payroll solution for Dynamics 365 Business Central
DynaPay Human Resources & Payroll solution for Dynamics 365 Business Central is an all-in-one integrated package. It provides end-to-end solutions and automates the most complicated pay rule systems for seamless payroll processing. This helps in saving a lot of time and effort.
DynaPay for Microsoft Dynamics 365 Business Central is a Payroll and HR Management System that provides employee records management, document management and payroll calculation. It is built inside Microsoft Dynamics 365 Business Central with the help of its native development tool AL.
It leverages the functionality of Dynamics 365 BC such as workflows and document attachments. DynaPay for Business Central is hosted on Microsoft Cloud, thus allowing HR personnel in more ways than one. Even employees gain access to the Employee Self Service system at any time, from any device.
Dynamics Business Solutions (DBS) is certified Microsoft Dynamics partner in UAE, we take pride in our ability to develop and deploy the right business solution that matches global client’s requirements. DBS has developed in-house state of the art solutions for HR and Payroll, Dynamo and DynaPay on top of Microsoft Dynamics 365 FO and Business Central respectively. These solutions are catering the all business needs of HR and Payroll departments. We provide best services and support to our clients.
To know more, speak to our expert at Dubai: +971 4 447 5525 Abu Dhabi: +971 2 222 2100 or inbox us your query at info@dynamics.ae OR visit www.dynamics.ae
