The HR software is utilized by the HR team for three segments: managers, employees, and the HR team itself. The immediate aim of using HR software is automating manual activities, managing payroll, providing employees with the needed information, and the ability to evaluate HR data for data-driven decisions.
Typically, HR software features are organized into different modules, each of which is expected to carry out a certain role. For example, let’s assume that an HR system has modules for performance management as well as a module that can track employee data.
From one vendor, you can easily add modules as per your needs and if there are any gaps then you may license software from a different vendor.
It is important to have a list of requirements for your business and understand the features available for addressing the requirements. You must consider the culture and future goals of your organization while choosing the features that are to be included in the requirements document.
For example, a Learning Management System (LMS) will be more beneficial than performance management if your organization’s aim is to promote a learning culture. Similarly, it is also vital to consider features that will have an impact on the entire system.
This includes the software’s usability, the user interface (UI), the degree of configurability, the security model, and the software’s scalability in evolving along with your business.
The IT team along with the HR team will be interested in knowing how such software can be integrated and how easily it can operate with other applications that are already in use in the organization.
When creating the checklist of necessary HR components, consider the following features of the software.
- Core HR
The core HR module stores employee information and it is the center point of functions that are applicable to the entire HR system, such as reporting and security. It is a key element of HR software, and the HR team will have to access this module daily for finding or updating information. When analyzing the core HR functionality, you must adhere to the following points:
- One centralized database is used
- Employee information can be entered such as name, address, contact number, salary, and department
- Custom fields can be made for tracking specific information
- Role-based security which makes it easier to grant employees access rights
- Entries can be made for back dates and future dates
- Data extraction should be easy and the system should conform to all government regulations
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Cloud-based or on-premises
Most of the HR systems are cloud-based. The vendor hosts the software, and the employees can use a mobile device or web browser to access the data and the application.
On the other hand, vendors install HR software on the premises of the organization that is totally handled by the IT team. Both options have their own benefits, but nowadays Cloud-based HR Software is preferred.
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Time and attendance
HR software has the feature of tracking the hours worked and absences on a time sheet. When you are paying employees by the hour or charging clients by the hour, then you need time-tracking as a feature of your HR system.
A lot of HR solutions provide time-tracking capabilities that allow employees to clock in and clock out from any location while providing the necessary tools to managers and the HR team that is needed for checking timesheets and ensuring compliance.
Such data can automatically transfer to payroll and there will be no need to calculate manually.
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Recruiting
This is also known as an applicant tracking system and it focuses on the lifecycle of searching for and hiring new employees. Most HR systems have the ability to aid in the hiring process, yet these are not as advanced as the products available from vendors who specialize in applicant tracking.
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Onboarding and offboarding
Onboarding and offboarding are not a glamorous part of the employee lifecycle but they are required for the process of hiring and firing. HR software provides an e-signature feature so that you are not required to deal with paper copies and are able to generate documentation to complete either of the processes. In addition to this, some HR software comes with a feature that lets your IT staff configure or deactivate work-related devices such as laptops and mobile phones.
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Payroll management
Processing the payroll for a number of employees is possible with the payroll module. This feature not only helps your team manage payroll every month or week, but it also enables you to view employee salary history, deduct taxes, implement pay bumps, and many more.
Irrespective of the size of your company, if your HR system comes with payroll management, it not only reduces the burden of administrative tasks but also fully automates payroll in some cases.
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Performance management
This is yet another critical aspect of HR Software because it establishes an organized framework that the organization can utilize in managing employee performance and conducting assessments of employees.
Performance management with managers should be done annually where they provide feedback on the skills, knowledge, and behavior of their team members. Only an effective system will enable you to track the goals of employees so that they know what is expected of them in order to succeed within the mission and culture of your business.
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Succession planning
The succession planning feature helps in identifying the skills required for the organization and helps in identifying the training needed for existing employees. Moreover, it can support retention tactics and recruitment efforts.
For instance, if an employee who is promoted to a new role requires new skills, then succession planning can identify the existing employee with the same set of skills and train them so that they can take over when the newly promoted employee retires or leaves.
This will ensure that both time and money are saved as you do not have to recruit a new employee who may not have the required experience with the goods and services of your organization.
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Employee engagement
A vital component of employee experience is employee engagement. It helps not only in productivity and employee retention but also aids in enhancing the performance of the organization. With surveys and social media activity, employee engagement can be assessed.
To improve employee engagement, a positive work environment must be provided where employees believe management values them.
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Employee self-service
When your HR staff is constantly overloaded with inquiries from other staff of your organization, then you must look for software with an employee self-service option. Employee self-service enables employees to check and update personal information.
It also provides permissions based on access to private information. Through these portals employees can log in independently and manage HR-related operations, such as viewing PTO, downloading tax forms, and clocking in and out.
The fact that the effective use of HR software is essential for the success of the business, cannot be overstated. HR software is a time-saving software that gives you the desired edge over the administrative tasks of the organization.
The software can be customized based on your organizational needs, hence when your company grows, there will be no issue in managing additional data in the software. Determining the features that are both necessary and desirable will ease the software choosing process.
DynaPay Human Resources & Payroll solution for Dynamics 365 Business Central
DynaPay Human Resources & Payroll solution for Dynamics 365 Business Central is an all-in-one integrated package. It provides end-to-end solutions and automates the most complicated pay rule systems for seamless payroll processing. This helps in saving a lot of time and effort.
DynaPay HR/Payroll for Dynamics 365 Business Central is a Payroll and HR Management System that provides employee records management, document management and payroll calculation. It is built inside Microsoft Dynamics 365 Business Central with the help of its native development tool AL.
It leverages the functionality of Dynamics 365 BC such as workflows and document attachments. DynaPay-BC is hosted on Microsoft Cloud, thus allowing HR personnel in more ways than one. Even employees gain access to the Employee Self Service system at any time, from any device.
Dynamics Business Solutions (DBS) is certified Microsoft Dynamics partner in UAE, we take pride in our ability to develop and deploy the right business solution that matches global client’s requirements. DBS has developed in-house state of the art solutions for HR and Payroll, Dynamo and DynaPay on top of Microsoft Dynamics 365 FO and Business Central respectively. These solutions cater to the all business needs of HR and Payroll departments. We provide best services and support to our clients.
To know more, speak to our expert at Dubai: +971 4 447 5525 Abu Dhabi: +971 2 222 2100 or inbox us your query at info@dynamics.ae OR visit www.dynamics.ae
