There is always diversity in organizational needs and for remaining competitive, an efficient software solution is a necessity. Workflow, processes, and outputs can efficiently improve with an effective software solution.
One such software that is required by every business is the HR Software which raises the overall productivity. The days are no longer prevalent when businesses decide if they want to invest in HR software. It has become a necessity for growth.
For facilitating employee well-being and increasing employee engagement, HR software is used in most workplaces. The software gives shape to the way in which work is being done in the organization and conserves the relationship between employers and employees.
Understanding HR software:
HR software stores organize, and centralizes employee data, streamlines administrative tasks, including recruiting, absence management, and onboarding, and enables employees to work more closely. The vital features of the application are discussed as follows:
- Centralizes and secures HR data: A comprehensive HR database that ensures easy collection and management of vast amounts of employee and organization data, is included in the best HR solutions software. The software covers every aspect that ensures the smooth running of the organization.
- Assist in HR functions: Neither organizations work in the same manner, nor do they have the same requirements. This is where HR software becomes effective as organizations have the option of selecting features based on their requirements.
- Employee self-service: The HR software reduces time-consuming tasks of the HR of an organization by means of employee self-service. The feature is secure, and it connects and engages your employees while providing valuable information to the inline managers.
- Automates manual activities: The most crucial aspect of HR software is the automation of manual activities. This organizes the flow of activities within an organization while saving time for everyone.
- Merge with other systems: It is easy to integrate the HR system with the existing applications of the organization.
- Grow alongside you: The HR system can change along with the changes in your business. The best HR software is modular enabling your business to add new features are per the requirement.
How does HR software help in increasing productivity?
Enhanced employee data handling: A centralized database is provided by HR software solutions. It ensures that HR tasks are faster and easier by ensuring employee information is available whenever needed.
Information such as employment history, personal information, training records, and performance reviews are at the disposal with just the click of a mouse.
HR solutions also diminish the need for paper-based files thereby diminishing the risk of data duplication and human errors.
Professional onboarding: Employee onboarding was a complicated and long process once upon a time. With HR Software, onboarding has become very easy.
The software is like digital assistance that keeps track of the necessary information for onboarding. At the time of joining, the new employee can just upload the necessary documents and enter the necessary information into the system.
This ensures less time and effort is spent on onboarding for the HR team. The software also ensures that none of the crucial tasks are forgotten.
For instance, it can remind the HR team to create the company email ID for the new employee. Information regarding company policies can be known by the new employee through the software.
Employees can also know about their work schedule and view their payslips through the software. This eases things for everyone in the organization thereby increasing overall productivity.
Time and attendance management: In the absence of automated systems, managing attendance can be a tedious task. However, the process becomes easy with HR software.
- When attendance software and biometric devices are integrated, it shows the real-time employee strength on the floor at any time. It ensures better management of shifts.
- Multiple modes for tracking attendance are present such as biometric devices, web-based portals, and mobile apps. This reduces the chances of errors in manual attendance registers.
- The software ensures real-time monitoring of attendance data of employees. Early departures and late arrivals can be tracked and attendance records can be monitored.
- Overtime hours of employees can be tracked and based on predefined rules, automated reports are generated for payroll processing.
- The software integrates with the payroll system seamlessly and hence attendance data can be effectively used for payroll processing.
Leave management: Managing leaves online is possible through employee self-service. The system can be used by the employees to request leaves and managers can approve or disapprove the same through the software. The attendance records are automatically updated based on the leaves that are approved.
- The request and approval of leaves can be done when the employees and managers are working from home or when they are traveling, through the application.
- Different types of leaves and leave policies and multi-location holidays can be tackled by the system.
Easy payroll generation: Generating payroll is a complicated job and mistakes are made even by the most experienced personnel. Issues can appear because of the complex nature of the task wherein multiple documents and departments are involved. Payroll management modules of the HR software make it easy and error-free. The software increases payroll efficiency in the following ways:
- The payroll process is automated which eliminates manual calculation and the chances of errors. This saves time and makes the payroll process easy.
- Accurate calculations of employee hours are possible with the integration of payroll and attendance management.
- Tax calculations, filings, and deductions are automatically calculated and hence the HR team does not need to go through the changes and updates of the statutory compliance changes.
- Reporting and analytics are also generated while providing details of overtime expenses, labour costs, and other metrics. This optimizes the payroll process and showcases the areas that need improvement.
Hassle-free compliance and reporting: The statutory guidelines are always changing and complying with labour laws is complex. Hence keeping up with the rules and regulations is an intimidating task for the HR team.
Automatic updating takes place in case of advanced human resource systems and this relieves the burden of the HR team. The software also helps with the generation of compliance reports according to the predetermined formats of the government.
This minimizes errors and saves time. With the compliance capabilities of the software, an organization can ensure the alignment of HR processes with the legal requirements.
Employee self-service: With employee self-service portals, access to personal information, payslips, update of contact details, time-off requests, and enrolment in the employee benefits program is possible.
Employee data management becomes easy when employees are empowered to manage their information and carry out routine tasks online. This frees up the time of the HR team and they can direct their time for more strategic initiatives. Such a functionality reduces administrative overhead and improves employee satisfaction and productivity.
Overall, Cloud HR Software has become an essential tool for every business irrespective of its size. Complex tasks of HR are automated and centralized with the utilization of HR software.
It frees up time for the HR team from repetitive tasks and reduces the chances of errors thereby increasing the HR department’s productivity. The data-driven decision-making is enhanced for the organization with the use of this tool.
Most importantly, HR can focus on more strategic activities of the organization and ensure that the business is ready for the next level of growth.
DynaPay Human Resources & Payroll solution for Dynamics 365 Business Central
DynaPay Human Resources & Payroll solution for Dynamics 365 Business Central is an all-in-one integrated package. It provides end-to-end solutions and automates the most complicated pay rule systems for seamless payroll processing. This helps in saving a lot of time and effort.
DynaPay HR & Payroll for D365 Business Central is a Payroll and HR Management System that provides employee records management, document management and payroll calculation. It is built inside Microsoft Dynamics 365 Business Central with the help of its native development tool AL.
It leverages the functionality of Dynamics 365 BC such as workflows and document attachments. DynaPay-BC is hosted on Microsoft Cloud, thus allowing HR personnel in more ways than one. Even employees gain access to the Employee Self Service system at any time, from any device.
Dynamics Business Solutions (DBS) is certified Microsoft Dynamics partner in UAE, we take pride in our ability to develop and deploy the right business solution that matches global client’s requirements. DBS has developed in-house state of the art solutions for HR and Payroll, Dynamo and DynaPay on top of Microsoft Dynamics 365 FO and Business Central respectively. These solutions are catering the all business needs of HR and Payroll departments. We provide best services and support to our clients.
To know more, speak to our expert at Dubai: +971 4 447 5525 Abu Dhabi: +971 2 222 2100 or inbox us your query at info@dynamics.ae OR visit www.dynamics.ae
